Part-Time Administrative Assistant

City Of Georgetown•Georgetown, KY

7d•Onsite

About The Position

The City of Georgetown is hiring a part-time Administrative Assistant to support the Fire Department under supervision. The position schedules construction, maintenance, and cleaning work for fire department buildings and grounds, as well as vehicle and equipment maintenance for the fire department fleet. It also processes incoming mail, transcribes and reviews written materials, gathers information, and compiles reports while maintaining strict confidentiality for information handled by the Chief’s office. Other related duties may be assigned by the Chief or requested by the department. The role requires an associate degree in Public Administration, Business Administration, or a closely related field, supplemented by three years of work experience, preferably in general government. Related coursework or specialized training may substitute for work experience, and additional related work experience may substitute for educational training on a year-for-year basis. A valid Kentucky driver’s license is required. Work is performed in an office setting, with moderate to heavy mental effort and constant interruptions. Public and internal contacts are each approximately 50%. The employee may occasionally operate a vehicle and must lift objects weighing less than 25 pounds. The City is an equal opportunity employer and maintains a drug-free workplace.

Requirements

Associate degree in Public Administration, Business Administration, or a closely related field, supplemented by three years of work experience, preferably with general government; permitted substitutions include related college coursework or specialized training for work experience, and additional closely related work experience for educational training on a year-for-year basis.
Thorough knowledge of Fire Department practices, procedures, systems, ordinances, and policies.
Thorough knowledge of business English, spelling, arithmetic, punctuation, grammar, and filing.
Knowledge of standard office equipment, City government, and applicable federal, state, and local laws and ordinances.
Skill using a computer and standard office equipment.
Ability to gather information and prepare and maintain clear, concise reports.
Ability to review forms, reports, and other documents for accuracy and completeness.
Ability to type accurately.
Ability to establish and maintain effective working relationships with City officers, employees, and the general public.
Valid Kentucky driver’s license.
Must maintain flexibility in daily operations.
Must remain drug- and alcohol-free when working for the City or engaging in activities related to that work.

Responsibilities

Schedule skilled, semi-skilled, and manual labor activities for construction, maintenance, and cleanliness of fire department buildings and grounds.
Schedule vehicle maintenance and preventative maintenance duties for vehicles and equipment.
Requisition equipment, tools, supplies, and materials.
Receive and process incoming mail.
Transcribe reports and other materials.
Ensure written materials are grammatically correct.
Review and collect information from various sources; compile and prepare department reports.
Maintain strict confidentiality with information going in and out of the Chief’s office.
Review forms, reports, and other documents for accuracy and completeness.
Prepare required reports and records as needed.
Perform other related duties as assigned by the Chief or requested by the department.