Administrative Assistant

DOWL•Anchorage, AK

1d•Onsite

About The Position

Join a dynamic and respected professional services firm specializing in civil engineering, public involvement, and water resources projects. We are seeking a highly organized and proactive Administrative Assistant to support our local office operations and contribute to companywide initiatives by providing front desk, administrative, and document production support. In this key role, you will be instrumental in ensuring smooth day-to-day operations, assisting technical staff, and contributing toward broader company initiatives. You will be the warm greeting people will meet as they step into the Anchorage office!

Requirements

2+ years of administrative experience, preferably in a professional services or engineering environment.
Strong attention to detail, organizational skills, and ability to juggle multiple priorities.
Excellent communication skills and a collaborative, can-do attitude
Proficiency with Microsoft Office Suite (Teams, Outlook, Word, Excel) and Adobe PDF.
Familiarity with document formatting and production.
A commitment to delivering high-quality work in a fast-paced, deadline-driven environment.
Two years related experience and/or training.
Driving is an essential job function or a valid driver’s license is required to support legitimate business purposes.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to create and interpret graphs/charts.
Requires sufficient English skills to compose correspondence, proofread documents, and effectively communicate with supervisors, other technicians, and clients.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Proficiency with Microsoft Office Suite (Teams, Outlook, Word, Excel) and Adobe PDF.
Accuracy, efficiency, and timeliness are essential. Ability to prioritize special projects and daily workload to ensure that all work is completed in a timely and efficient manner.

Responsibilities

Greet visitors and callers, determine needs, and direct them to appropriate staff; answer and route incoming calls and take messages as needed.
Maintain office physical security and access protocols.
Manage office scheduling logistics, including conference room calendars and fleet vehicle reservations; coordinate fleet maintenance and repairs.
Oversee office operations and common areas, including break rooms, coffee stations, and meeting spaces; coordinate refreshments for meetings as needed.
Manage incoming and outgoing mail and shipments, including sorting, delivery, postage, and expedited shipping.
Order and maintain inventory of office supplies and equipment.
Support office safety efforts by assisting with first aid inventory and coordinating local safety efforts.
Provide administrative support by executing assigned tasks, including data entry, document preparation, copying, and scanning.
Assist with project and public involvement activities by preparing materials and completing assigned coordination tasks.
Support office and company initiatives by completing assigned tasks and assisting with coordination efforts led by others across departments (accounting, marketing, operations, HR).
Maintain confidentiality and handle sensitive information with discretion.
Perform other duties as assigned.