Administrative Assistant

Dillon Consulting Limited•London, ON

20d•Onsite

About The Position

We are currently seeking motivated candidates for the position of Administrative Assistant in our London office. This is a 12-month fixed-term, office-based position and will require working from Dillon’s London office five days per week. As a valuable member of the administrative group in the London office, you will be a welcome addition to our dynamic national administration team. In this role, you will showcase your organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

Requirements

Two (2) years of administration related experience
Demonstrate strong interpersonal skills, a positive “can-do” attitude, and the ability to provide an enthusiastic, problem-solving presence in the office
Professional verbal and written communication skills
Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
Advanced skills in the use of Microsoft Word with experience in document formatting

Nice To Haves

A certificate or diploma in an administration related field of study is considered an asset
Experience in professional services, retail, and other customer-service oriented sectors will be considered
Familiarity with Microsoft Excel is considered an asset
Experience using PDF software to edit and compile large and complex documents is considered an asset
Familiarity with the Google Workspace (e.g. Gmail, Google Calendar, and Google Drive) is considered an asset

Responsibilities

Coordinate mail and courier arrangements, along with other reception-related activities, including digital switchboard operation and client interactions
Maintain common areas and manage boardroom bookings and meeting arrangements, including preparation and clean-up for a variety of functions
Order and maintain office supplies
Support office organization and troubleshoot issues as they arise, including liaising with IT to resolve network or staff tech issues
Support the local Health & Safety committee with regular office inspections
Maintain local office vehicle fleet documentation
Maintain the office filing system, archiving
Assist with the flow and approval of accounts payable invoices throughout the office and liaise with the Finance department to ensure timely processing
Complete document production, including photocopying, scanning, binding, and compiling PDF files
Format a variety of small and large, complex documents using Microsoft programs
Edit and proofread documents for spelling, grammar and consistency
Overall quality checks and reviews of documents, ensuring adherence to the company’s Quality Management System
Assist with other administrative duties as required and contribute as part of the administrative team to fulfill the variety of tasks necessary to run the office effectively
Commit to self-development and ongoing learning and professional development