Administrative Assistant

Cenovus Energy • Toledo, OH

6d • Onsite

About The Position

Cenovus is seeking an Administrative Assistant for our Toledo refinery. This person plays a vital role in supporting the daily operations of the refinery by delivering high-quality administrative and organizational support. This position acts as a central point of coordination for office activities, employee services, and site-wide initiatives, enabling teams and leaders to operate efficiently and effectively. Through proactive communication, attention to detail, and strong organizational skills, the Administrative Assistant helps ensure seamless execution of administrative processes and contributes to the overall productivity and success of the site.

Requirements

• Legally authorized to work in the US.
• 2+ years of relevant administrative experience with high proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and other enterprise systems.
• High School diploma or equivalent required

Nice To Haves

• associate’s degree or administrative certification an asset
• We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.

Responsibilities

• Provide comprehensive administrative assistance to departmental staff, including but not limited to: document preparation, copying, laminating, shredding, data entry, and spreadsheet management.
• Schedule and coordinate internal and external meetings, conferences, and team events as needed.
• Coordinate business travel logistics, including transportation and lodging, in compliance with company travel policies.
• Coordinate departmental supply orders, including office supplies, business cards, copier needs, and specialty promotional items.
• Partner with HR and department leaders to facilitate onboarding and offboarding processes, ensuring timely completion of checklists and provisioning of equipment and apparel (e.g., IT tablets, FRC).
• Oversee and manage the site FRC (Flame-Resistant Clothing) program which includes inventory control and stock management, ordering garments and supplies, tracking items for employee exit, billing and location updates, coordinating drop off locations.

Benefits

• Generous paid vacation
• Annual bonus
• Retirement savings plan matching
• Long-term incentives
• Medical & dental coverage
• Life insurance
• Disability benefits
• Employee assistance program
• Virtual healthcare coverage
• Generous leave of absence programs
• Fitness membership reimbursement
• Internal course offerings
• Education assistance for additional development
• Opportunities to work on special projects
• Leadership development programs for emerging and established leaders
• Employee Giving and Volunteering Program, Cenovus Cares, connects our people to our purpose, inspiring action and elevating impact year-round.
• Support causes you care about with volunteer opportunities in and outside of work.
• Earn donation grants while volunteering (up to $1,000 per event).
• Receive donation matching up to $25,000 annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED