Administrative Assistant

Jobberman•House, NM

19d•Onsite

About The Position

The Administrative Assistant will manage day-to-day office operations and administrative functions, ensuring a smooth and efficient work environment. This role involves handling correspondence, managing schedules, maintaining records, and providing support to management and teams. The position also includes coordinating with vendors, managing inventory, and potentially handling front desk duties and customer service.

Requirements

Diploma, HND, or Bachelor’s degree in Business Administration, Office Management, or a related field.
3–5 years of proven experience in an administrative or office support role.
Experience working in a structured office or corporate environment.
Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook etc)
Ability to multitask and prioritize effectively
Professional discretion and confidentiality
Problem-solving and proactive attitude

Nice To Haves

Experience with office management software or ERP systems
Basic knowledge of accounting or HR processes
Strong interpersonal and customer service skills
Ability to work independently with minimal supervision

Responsibilities

Manage day-to-day office operations and administrative functions.
Maintain organized filing systems (both physical and electronic).
Ensure office supplies are adequately stocked and reorder when necessary.
Coordinate maintenance of office equipment and facilities.
Handle incoming and outgoing correspondence, including emails, phone calls, and letters.
Prepare and edit documents, reports, presentations, and memos.
Act as a point of contact between departments, clients, and external stakeholders.
Manage calendars, appointments, and meeting schedules for management and staff.
Organize meetings, including booking venues, preparing agendas, and taking minutes.
Coordinate travel arrangements (flights, accommodation, transportation).
Maintain accurate records, databases, and office documentation.
Ensure confidentiality of sensitive information and documents.
Support document control and compliance with company policies.
Provide administrative support to managers and departments as required.
Assist in preparing reports, budgets, and presentations.
Support HR functions such as onboarding documentation and staff records (if required).
Liaise with vendors and service providers for office needs.
Manage procurement of office supplies and track inventory usage.
Ensure timely processing of invoices and payments in coordination with finance.
Greet visitors and direct them appropriately.
Maintain a professional and welcoming office environment.
Handle inquiries and provide basic information to clients and visitors.