Administrative Assistant- Legal Service Team

Davis Polk & Wardwell LLP•New York, NY

2d•$60,000 - $90,000•Onsite

About The Position

The Administrative Assistant provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm’s policies as a valued member of a support team.

Requirements

Ability to manage a varied workload and meet deadlines
Must be punctual and reliable
Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
Strong interpersonal skills
Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff
Excellent written and verbal communication skills
Ability to proofread typed material for typographical, spelling and grammatical errors
Ability to type with speed and accuracy
Ensure confidentiality of all the Firms and clients’ documentation and information

Nice To Haves

Experience with Aderant, PSShip, Enterprise Emburse, InterAction (preferable)

Responsibilities

Create, revise and print correspondence, memoranda and other legal documents
Answer and place telephone calls professionally; take accurate and complete messages
Review electronic and physical mail and other correspondence
Establish and maintain calendar for principals
Make appointments and travel arrangements for principals
Transcribe and type dictation to produce a variety of legal documents as requested by lawyers
File documents
Organize client and internal meetings
Input attorney time and reimbursable expenses
Prepare client bills
Understand and calculate financials related to billing invoices
Fill printers and copier with paper each morning and during the day as necessary
Prepare Working Group Lists (WGLs)
Update InterAction database with client contact information
Open/edit client matters
Run conflict checks
Able to provide coverage to Principals on the practice floors as needed