Part-Time Administrative Assistant

Liberty University•Lynchburg, VA

4d•Onsite

About The Position

The occupant of this position will act as a Part-Time Administrative Assistant to SOA Flight Operations. Job duties will include but are not limited to: Workday functions for Flight Training Operations, time off requests, personnel action forms, scheduling potential employee interviews, and updating personnel profiles; procuring supplies and reconciling purchasing card transactions; creating specific requisitions, purchase orders, contracts, and services; coordinates facility maintenance issues/updates with facility manager/Liberty work order process; drafts/submits building renovation PIF project requests; Safety Committee administrator and scheduler; submit IT work order requests regarding computer and any other technical needs/issues; answering phone calls from external/internal customers, potential students, current students, and current/prospective staff; coordinating planning meetings and special events; coordinating special guest tours; and providing general assistance to respective Director and/ or Executive Directors as well as other key staff members. This position requires someone who can work independently, well under pressure, and in a fast-paced environment while exercising sound judgment at all times.

Requirements

Two or more years’ experience in a similar position is preferred.
Well-developed communication skills.
Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
Strong organizational skills.
Excellent computer skills.
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Read the Liberty University Mission Statement and School of Aeronautics Mission/Vision statement and conduct yourself accordingly
Be well groomed
Set the example of professionalism by exhibiting a positive attitude and respect for all
Keep your direct supervisor informed on all aspects of your job
Strive to give students, staff, and external customers quality customer service
Maintain a 28 hour work week
Be available to students, parents, and staff members who have questions

Responsibilities

Administrator for the following aspects of the Flight Training Operations staff human resources processes including: some Workday functions, personnel action items, maintaining documentation, scheduling potential employee interviews, and updating personnel profiles/files
Coordinates facility maintenance, projects, improvements, and issues with facility manager/Liberty work order processes
drafts/submits building renovation PIF project requests
Submits/reviews IT work order requests regarding computers and any other technical needs/issues
Manages resource requirements - create specific requisitions, purchase orders, contracts, and services
Maintains calendars related to the Flight Training Operations
Assists in the coordination for special events
Safety Committee administrator, scheduler, and member
Processes organizational correspondence, responsible for record-keeping, and file management for Flight Training Operations.
P-card purchases and monthly reconciliation
Monitors and reconciles PT Admin purchase card program
Budget Monitoring
Creates requisitions specific to Flight Training Operations as necessary
Promptly responds to both internal and external emails
Possesses exceptional telephone and speaking skills
Takes calls and properly routes to the appropriate person or promptly delivers a message
Speaks with prospective students and their families