Administrative Assistant - Community Services Department

Lifespace Communities•Upper St. Clair, PA

1d•$20 - $27•Onsite

About The Position

Friendship Village of South Hills is seeking an Administrative Assistant for the Community Services Department. This role is crucial in delivering a purpose-driven experience for residents by supporting the team and maintaining office operations. The Administrative Assistant will be responsible for managing communications, coordinating documents, scheduling, and ensuring the smooth functioning of the office environment, all while embodying the Living Lifespace culture.

Requirements

Associates degree with emphasis in English or communications.
Two to three years of applicable experience.

Nice To Haves

Bachelor’s degree preferred.
Certification in Microsoft office applications preferred.

Responsibilities

Answer all incoming calls in a prompt, courteous and professional manner.
Receive all persons who enter the office in a courteous, professional manner; inform, guide, direct, and assist visitors, team members, or vendors tactfully and congenially to present the best possible image of the Living Lifespace standards.
Compose, proofread, edit, and prepare business correspondence and reports.
Maintain and update all directories including home office, printers, and communities.
Coordinate document filing with multiple departments and maintain off-site storage management details.
Schedule travel arrangements for various team members, utilizing a specific database and management system.
Sort and distribute incoming and outgoing mail and UPS items.
Process overnight packages, documents, and letters by courier (FedEx, UPS, or other carriers), while seeking the best rates and shipping options.
Assist with duties associated with in-house meetings, voice and videoconference calls, including ordering meals, meeting room set up, scheduling, and calendar coordination.
Maintain and order office and kitchen supplies.
Assist with scheduling interviews and greeting candidates while exhibiting the Living Lifespace culture and confidentiality.