Administrative Assistant - EHS Department

Global Cellulose Fibers•Columbus, MS

1d•$50,000 - $65,000•Onsite

About The Position

This position is located at the Columbus, MS Global Cellulose Fibers mill. As one of the largest softwood pulp producers in the world, this location produces bleached softwood pulp for use in paper and specialty products such as absorbent personal care products, pharmaceuticals and photographic-based papers. The role is responsible for office activities, coordinating calendars, schedules, appointments, meetings, conference calls, and travel arrangements for the EHS department. The assistant will ensure the EHS team has appropriate materials for various meetings and events, assist employees with prescription safety glasses and steel-toed boot programs, and coordinate/facilitate meeting and EHS training scheduling. This includes safety meetings, safety recognition, safety training, and visitor events. The role also involves processing expense reports for EHS purchases, creating purchase requisitions, and purchasing safety recognition items, lab supplies, and EHS displays. Additionally, the Administrative Assistant will be responsible for maintaining the mill’s Safety Incident reporting system, EHS Sharepoint site, electronic reader board, and SDS system, as well as maintaining all EHS files and serving as the central communications point for the EHS Team.

Requirements

Excellent PC skills including proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Microsoft Outlook.
Excellent time management and prioritization skills.
Ability to maintain positive relationships with all levels of the organization.
Ability to handle multiple tasks and work in a dynamic environment.
Demonstrated high level of discretion and confidentiality.
Excellent interpersonal skills and communication skills (verbal and written).
Ability to shift priorities in order to handle a variety of work and changing deadlines.
Demonstrated ability to plan and coordinate scheduled meetings and travel arrangements with quality and accuracy.
Able to work independently to meet deadlines with minimum supervision.
Organizing skills.
Time Management skills.
Customer Focus.
Integrity & Trust.
Interpersonal Savvy.
Listening skills.
Peer Relationships skills.
Planning skills.
Written Communication Skills.

Nice To Haves

Minimum five years’ administrative support experience preferred.
Associate's degree is preferred.

Responsibilities

Coordinate calendars, schedules, appointments, meetings, conference calls, and travel arrangements for the EHS department.
Ensure the EHS team has appropriate materials for various meetings and events.
Assist employees with prescription safety glasses and steel-toed boot programs.
Coordinate and facilitate meeting and EHS training scheduling, including safety meetings, safety recognition, safety training, and visitor events.
Process expense reports for EHS purchases and create purchase requisitions yearly and as needed.
Purchase safety recognition items, lab supplies, EHS displays including signs, banners, stickers, etc.
Maintain the mill’s Safety Incident reporting system, EHS Sharepoint site, electronic reader board, and SDS system.
Maintain all EHS files.
Serve as central communications point for the EHS Team.