Administrative Assistant - Reading, Pennsylvania

Orbital Engineering, Inc. • Reading, PA

2d • Onsite

About The Position

Orbital Engineering, Inc. is seeking an Office Administrative Assistant to join our team to support projects in Reading, PA. This is a full-time, on-site position and candidates must live within commutable distance of Reading, PA. Candidates must be able to work in an office environment Monday - Friday. This position is NOT eligible for hybrid or remote work. Candidates with experience in supporting construction or engineering projects are strongly preferred.

Requirements

• High School Diploma
• Advanced computer skills for Microsoft Office suite including word processing, spreadsheet, and presentation tools.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Three years of experience as an administrative assistant or secretary, preferably in an engineering or technical environment.
• Ability to prioritize tasks and work independently.
• Knowledge of basic accounting principles for budget tracking.
• High level of discretion and confidentiality.
• Ability to pass a post-offer drug (including Marijuana) and alcohol test in compliance with Federal regulations and is also subject to random testing as a condition of continued employment.

Nice To Haves

• Associates degree or Bachelor’s degree in business administration or a related field.
• Familiarity with engineering terminology and documentation is a plus.
• Experience in supporting construction or engineering projects are strongly preferred.

Responsibilities

• Provide administrative support to project managers and technical managers throughout the project life cycle
• Provide administrative support to engineering staff by managing schedules, appointments, and travel arrangements.
• Prepare and format reports, presentations, and technical documents as required by the engineering department.
• Assist in maintaining project related files.
• Coordinate communication within the engineering team and external stakeholders, ensuring efficient information flow.
• Project set-up, processing purchase orders and working with project managers for project award
• Assist in preparing project deliverables and progress reports
• Schedule and coordinate meetings, conferences, and events, including room bookings and catering arrangements.
• Collaborate with HR to facilitate onboarding processes for new engineering team members.
• This position requires discretion and independent judgment with regard to support services for company and client management.

Benefits

• Medical, dental, vision, and prescription drug coverage
• A 401(k)-retirement savings plan
• Supplemental insurance options
• Company-paid life and AD&D insurance
• Company-paid short-term disability coverage
• Generous paid time off program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED