Administrative Assistant
About The Position
The Administrative Assistant is the first point of contact for everyone who walks through our doors, visitors, volunteers, donors, and community partners. If you're organized, personable, and good at keeping a busy office running smoothly, this role is for you. Based at our Santa Maria campus, you'll manage front desk operations, office logistics, and administrative support for the team, helping ensure consistent, professional operations across Foodbank locations. You'll report to the Operations Manager and play a direct role in supporting the Foodbank's work to end hunger in Santa Barbara County.
Requirements
- Bilingual (English and Spanish)
- High school diploma or equivalent
- Experience working in a business setting in administrative, receptionist, or office coordination roles.
- Excellent customer service and interpersonal skills.
- Strong organizational and time management abilities.
- Proficiency with Microsoft Office Suite.
- Ability to manage multiple priorities while maintaining accuracy and professionalism.
- Valid California driver's license, clean motor vehicle record check, and reliable transportation.
Nice To Haves
- Associate's degree preferred.
- Experience in a nonprofit or community-serving organization.
- Experience coordinating office operations.
Responsibilities
- Welcome visitors, volunteers, donors, vendors, and community partners as their first point of contact.
- Manage visitor sign-in procedures and facility access.
- Receive and distribute mail and deliveries.
- Coordinate meeting room scheduling and hospitality.
- Manage organization-wide phone calls and voicemail system.
- Maintain office, kitchen, and printing supply inventories.
- Coordinate copier service requests and office equipment needs.
- Support office organization and supply systems.
- Provide administrative support for meetings, events, and organizational projects.
- Receive and securely handle and transfer financial donations to South County Development and Finance teams.
- Assist with calendars, reports, correspondence, and presentation materials.
- Support onboarding logistics and other administrative functions as assigned.
- Perform other duties as assigned.
Benefits
- Paid Time Off: 9 days of accrued PTO per year, with additional accrual as your tenure grows.
- Paid Holidays: 13 recognized holidays each year, with prorated pay at your part-time schedule rate.
- Wellness Bonus: A prorated $250.00 wellness bonus, distributed annually, yours to use however supports your wellbeing.
- Employee Assistance Program (SAVE): Confidential counseling and support for personal or work-related challenges, available to you from day one, with no minimum hours requirement.
- Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
