Administrative Assistant, Integrated Protection Services

Fraser Health•Surrey, BC

4d•$25 - $33•Onsite

About The Position

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits (eligibility based on employment status), including but not limited, to: Up to Four weeks of vacation (eligibility based on employment status) Comprehensive 100% employer paid benefits Immediate enrollment in a defined municipal pension plan Maternity top-up (eligibility requirements to qualify) 50% subsidy on Translink passes Take the next step and apply so we can continue the conversation with you.

Requirements

Grade 12, plus graduation from a recognized administrative assistant or secretarial program and three (3) years'' recent, related experience in a complex business environment or an equivalent combination of education, training and experience.
Ability to type at 55 wpm
Ability to work independently and management multiple and rapidly changing priorities
Ability to deal with others effectively
Ability to operate related equipment including applicable software applications
Ability to operating independently and as a member of a team
Physical ability to perform the duties of the position

Responsibilities

Provides administrative and secretarial support by drafting, transcribing and typing confidential correspondence, reports, presentations and memoranda; resolves day-to-day problems, determines priorities, evaluates procedures and makes recommendations and implements revised methods to improve general office administration.
Researches, organizes and summarizes support materials; generates reports and presentations and responds to a variety of internal and external inquiries by serving as the primary point of contact; provides information directly or refers to appropriate area or individual.
Updates manuals, preparing charts, tables, presentation materials and newsletters using a variety of software applications such as word processing, spreadsheets, graphics and databases.
Develops and maintains an efficient system for receiving, processing, filing and retrieving department documents and materials including correspondence, budget and financial information, contract management reports, project documents and meeting/committee meetings.
Manages appointment calendars including scheduling and coordinating meetings, speaking engagements and/or conferences; resolves scheduling conflicts and issues, as needed.
Researches applicable support materials, gathers and consolidates a variety of information; drafts reports and briefs; develops new work methods/procedures and/or coordinates the workflow within the assigned area; reviews, processes and receives information; takes follow up action, as required.
Compiles financial information, verifies invoices and prepares documents for signature; processes expense claims and maintains related records for the assigned area.
Performs timekeeping functions and forwards information to Payroll for processing, logs scheduled vacation requests and absences, processes staff appointments and provides orientation to new staff in administrative procedures for the assigned area.
Performs record management duties such as setting up and maintaining numeric, alphabetical and subject filing systems and databases, indexing files and materials to be filed and conducting files searches for requested information.
Performs administrative tasks such as drafting responses and preparing correspondence, typing reports of a confidential or sensitive nature including security investigations, strategic planning documents and correspondence to senior management and external agencies.
Performs office support duties such as mail distribution, maintenance of office supplies and equipment, arranging meetings and room bookings, making travel arrangements and organizing appointment calendars.