Administrative Assistant – Health Care
About The Position
Manatt, Phelps & Phillips, LLP is seeking an Administrative Assistant to join their nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements. Manatt, Phelps & Phillips, LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
Requirements
- 1-2 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment.
- Reliable, friendly and positive, can-do attitude is essential
- Strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
- Creative and independent thinker, but confident asking questions in order to complete tasks efficiently
- Extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
- Strong writing and research skills
- Exceptional organizational skills and strong attention to detail
- Strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
- Strong Outlook, Word, PowerPoint and Excel skills required.
- Ability to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished.
- Must be comfortable learning new software programs which support the business operations of the practice.
Nice To Haves
- Experience with legal billing software is also a plus
- BA Degree highly preferred
- Interest in the Healthcare field highly preferred
Responsibilities
- Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
- Overseeing entry and coding of time.
- Reconciling monthly billing statements and tracking to budget.
- Prepare and format documents in Word
- Management and tracking of expense reimbursements.
- Provides back-up support to other administrative assistants when needed.
- Ad hoc projects and duties as needed.
Benefits
- A full range of medical, financial and/or other benefits dependent on the position will also be offered.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
