Administrative Assistant, Critical Care

Mary Washington Healthcare • Fredericksburg, WA

11d • Onsite

About The Position

This position is accountable to perform clerical and administrative support, including word processing, scheduling, supporting and/or managing special projects, and various other duties related to the effective operation of the department. The Administrative Assistant will support the mission, vision, values, and strategic initiatives of Mary Washington Healthcare and must demonstrate a commitment to quality of service to patients, physicians, the public, and co-workers.

Requirements

• High school graduate or equivalent with some college preferred.
• At least three years of recent secretarial experience; administrative experience preferred.
• Typing speed of 50 wpm required.
• Proficient interpersonal, writing, and other communication skills required.
• Previous experience with Microsoft Office, Lotus Notes, personal computer knowledge including, but not limited to, word processing, spread sheets, electronic calendars, database management, graphics, presentations, and Internet communications.
• Possesses critical thinking and analytical skills.
• Ability to multi-task.
• Ability to communicate effectively and collaborate with a multi-disciplinary team.

Nice To Haves

• some college preferred

Responsibilities

• Performs routine clerical, administrative, and secretarial duties as assigned in a prompt, effective, and confidential manner to ensure department efficiency.
• Interacts courteously and effectively with all department customers to give assistance, answer questions, and facilitate departmental operations.
• Exhibits a positive and professional image.
• Maintains daily appointment calendars.
• Schedules and coordinates meetings which may include registration, travel, and lodging arrangements.
• Transcribes and prepares departmental correspondence and reports.
• Prepares correspondence, policies, meeting minutes, forms, guidelines and other general typing, as directed.
• Creates and maintains a filing system which organizes materials to ensure quick accessibility.
• Sets up and utilizes audio-visual equipment as needed.
• Creates and enhances audio-visual presentations as needed in a timely and efficient fashion.
• Performs special projects in order to meet identified project goals and objectives.
• Monitors and maintains levels of office supplies which include processing vouchers and requisitions to assist in the maintenance of necessary equipment and supplies.
• Participates in educational programs to enhance professional growth and development.
• Keeps abreast of current educational literature related to position.
• Researches and prepares information, as requested.
• Performs other duties and responsibilities as assigned.

Benefits

• It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED