Administrative Assistant (Part Time)
About The Position
The Administrative Assistant is responsible for clerical functions and administrative support for food service programs. The position is based at AdventHealth Hinsdale in Hinsdale, Illinois, and is part time, scheduled Monday, Wednesday, and Friday from 7:00 a.m. to 3:30 p.m. The role supports management and food service operations through recordkeeping, staffing coordination, financial and vendor tasks, and professional communication. The listed pay range is $19.00 to $21.00 per hour. Morrison Healthcare describes its workplace as focused on caring for people, fostering belonging, and serving patients, caregivers, and communities. The company provides culinary, nutritional, and operational services to health systems nationwide.
Requirements
- 2 to 3 years of previous administrative office experience.
- Microsoft Office experience.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centric approach.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding coverage when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment using a computer; verify calculations and item prices against bid specifications and check for pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist with preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Free uniforms.
- Free safety shoes.
- Employee discount in the cafe.
- Retirement Plan.
- Associate Shopping Program.
- Health and Wellness Programs.
- Discount Marketplace.
- Identity Theft Protection.
- Pet Insurance.
- Voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program.
- Associates may be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
