Administrative Assistant

JDH Capital • Houston, TX

27d • Onsite

About The Position

The Administrative Assistant provides administrative and operational support to the team and office leadership while assisting with day-to-day clerical and coordination activities. This role serves as backup to the Executive Assistant, ensuring continuity of administrative support during absences or peak periods. The position is critical to maintaining an organized, professional, and confidential office environment.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to multitask and prioritize tasks effectively
• Discretion and ability to handle confidential information
• Attention to detail and accuracy
• Customer service orientation

Nice To Haves

• Previous experience as an Administrative Assistant or Executive Assistant
• Experience with event planning and coordination
• Familiarity with vendor management and negotiation

Responsibilities

• Provides administrative assistance to JDHC staff as needed, assembles presentation decks, prepares agendas, and records action items for various meetings.
• Coordinate and support the planning and execution of events, meetings, and travel.
• Monitor and manage office supplies and kitchen inventory, including identifying and negotiating with Vendors.
• Maintain and update contact list and distribution list as requested by Executives.
• Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Coordinates and monitors conference rooms for all meetings and conference calls.
• Manages mail and delivers correspondence/packages from the mailroom accordingly.
• Research flight options, hotel accommodations, and transportation services via rental car companies or private transportation services.
• Assist with Expense Report submission and approvals for Executives.
• Assist with basic invoice payment, W9 requests, and business expense reporting for department heads.
• Help coordinate training sessions, employee meetings, and firm events.
• Coordinate special projects assigned by JDHC Executives and/or the JDHC Executive Assistant.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid holidays
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED