Administrative Assistant

CBX Solutions Recruiting Team • Sewickley, PA

3d • Onsite

About The Position

Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services. At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

This is an entry-level office position with administrative functions within accounting, collections, sales, and any other general administrative duties required. The role works closely with the Accounting Manager to support general accounting and business functions, specifically billing and accounts receivables functions. The position may also provide back up as a receptionist.

Requirements

• High School Diploma, or an equivalent combination of education/experience
• Current and valid US driver’s license preferred
• Must pass pre-employment background check and drug test
• Excellent organizational skills
• Strong PC and systems skills required
• Proficient in Microsoft Office Suite, especially Excel
• Thorough knowledge of general accounting and financial processes
• Excellent verbal and written communication skills required

Responsibilities

• Complete, submit, track, and document waiver requests
• Resolve any issues restricting waivers from being issued
• Mail/email monthly statements and requested invoice copies
• Scan and email pay applications to general contractors per request of project accounts
• File paid pay applications
• Work with project managers and project accountants to help collect miscellaneous billings over 90 days
• Apply payments and assist with cash spreadsheet and cash sales
• Run credit cards for customers as needed
• Perform monthly credit card reconciliation
• Other relative duties as assigned

Benefits

• Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match
• Generous paid time off for rest, family, and self-care
• Continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED