Administrative Assistant
About The Position
We are seeking a highly organized Administrative Assistant to support daily office, customer service, payroll, HR, and financial reporting operations within a fast-paced airport services environment at Houston IAH Airport George Bush Intercontinental Airport. This is a critical onsite support role responsible for keeping site operations running smoothly through strong Excel reporting, payroll/timecard review, work order coordination, employee onboarding support, and customer communication. The ideal candidate brings a strong administrative background with finance, payroll, HR, or bookkeeping experience, thrives in a deadline-driven setting, and is comfortable supporting both office and field operations.
Requirements
- High school diploma or GED
- Valid driver's license
- 3–5+ years of administrative experience in: payroll accounting bookkeeping HR support financial reporting
- Advanced Microsoft Excel and strong overall computer skills
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Experience handling confidential payroll, employee, or financial data
- Ability to obtain and maintain airport security clearance
- Flexibility to support weekends, holidays, or alternate shifts when needed
Nice To Haves
- Airport, aviation, or transportation operations support
- Work order or maintenance management systems
- Customer service in fast-paced service environments
- Payroll auditing, timekeeping, or billing support
- HR onboarding and employee documentation
Responsibilities
- Manage daily office operations in support of the Site Manager
- Serve as the primary point of contact for customer and internal service inquiries
- Coordinate service requests and track work orders in the maintenance management system
- Support HR administration including onboarding, orientation, badging, and new hire paperwork
- Review employee timecards, leave balances, and payroll data for discrepancies
- Assist with billing, spending reports, and site financial tracking
- Prepare Excel-based reports and maintain accurate operational records
- Order office materials and supplies to support site operations
- Ensure compliance with company policies, safety procedures, and training requirements
- Support operations in both office and active airport environments as needed
Benefits
- Contract-to-Hire Potential
- Stable weekday schedule with overtime flexibility
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
