Admin. Asst. - Sparta Public Safety Training Center (Fire)

Western Technical College•11177 County Rd. A Sparta, WI

4d•Onsite

About The Position

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western. The Administrative Assistant Health & Public Safety supports faculty, staff, and students by coordinating classroom logistics, scheduling, student services, and compliance tasks. Responsibilities include preparing materials, maintaining records, supporting hiring and payroll, and managing communications and data reporting. The role ensures smooth operations across meetings, travel, and special projects while upholding confidentiality and regulatory standards. This position will be located in the Sparta Public Safety & Training Center.

Requirements

Associate degree OR Education combined with appropriate occupational experience in related field totaling 2 yrs OR Occupational experience in related field totaling 2 yrs.
Authorization to work in the United States.
Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Responsibilities

Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect.
Perform office functions which may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
Student Success is the cornerstone of Western’s culture, and the college may assign employees as needed to other areas or additional duties to foster this success.
Create, organize, and format accreditation documents according to prescribed requirements
Coordinate and schedule advisory committee meetings
Provide program related clerical support for supervisor and assigned faculty as requested, including budget reports
Complete hiring paperwork for adjunct and other part-time staff
Communicate effectively with internal and external stakeholders using appropriate verbal and written skills
Proctor exams
Respond to questions regarding program admission requirements
Ensure accuracy and currency of program documents
Room scheduling at the Public Safety Training Facility, manage brochures, and ensure student immunizations are current
Ensure confidentiality of student information under FERPA and HIPPA
Coordinate division projects and other duties as assigned
Process timecards, payroll and budget management as needed
Support and provide backup for other office personnel
Schedule and coordinate meetings, appointments, and travel for the coordinators