Administrative Assistant

PRS Management, Inc. • Madison, WI

5d • Onsite

About The Position

Middleton Glen, a beautiful senior living community located in Middleton, is currently seeking a Administrative Assistant to join our team. This role serves as the first point of contact and the face of the community, creating a welcoming environment for residents, guests, vendors, and team members while supporting daily administrative operations.

Requirements

• Minimum of 3 years of experience in clerical office work, customer service, reception, or a related field.
• Strong phone etiquette, communication, and interpersonal skills with a friendly and professional demeanor.
• Proficiency with Microsoft Office programs and general office systems.
• Highly organized with strong attention to detail and the ability to multitask.
• Ability to maintain confidentiality and build positive relationships with residents, staff, and visitors.

Responsibilities

• Serve as the primary point of contact by greeting guests, visitors, and vendors while answering and directing phone calls in a professional and welcoming manner.
• Provide clerical and organizational support to the team, ensuring timely communication and coordination across departments.
• Assist and direct residents, guests, and employees to the appropriate departments and provide helpful information in person, by phone, or via email.
• Support administrative tasks such as maintaining calendars, processing expense reports, ordering office supplies, managing files, and preparing communications.
• Assist with meetings, events, mail distribution, and general office operations to support a smooth and efficient workplace.

Benefits

• Medical Insurance: Choose from multiple plans for you and your dependents.
• Dental & Vision Insurance options.
• Paid Time Off (PTO): Use it as you earn it or choose PTO+ for additional pay.
• 401(k) with 4% Employer Match.
• Profit Sharing Plan.
• Free meals during your shift.
• Employee referral bonus program.
• Free access to the onsite fitness center and amenities.
• Education reimbursement and professional development opportunities.
• Employee and resident appreciation programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed