Administrative Assistants

New Wave People•Staten Island, NY

2d•Onsite

About The Position

The Administrative Assistant position requires experience in answering phones, typing, and utilizing Microsoft Word and Outlook. The role also demands good communication skills, especially verbal. This is a full-time, onsite position with a standard Monday through Friday work schedule.

Requirements

Experience answering phones
Typing skills
Proficiency in Microsoft Word and Outlook
Good communication skills, especially verbal
Proper footwear required to perform tasks in a safe manner

Nice To Haves

Experience with Zoom and TEAMS communication platforms
Familiarity with case management systems

Responsibilities

Answer all telephone calls and notify and/or transfer calls to the proper individual.
Greet visitors and provide direction and assistance as necessary.
Check visitor ID and issue badge, then contact the appropriate individual.
Maintain front desk procedure book, including staffs' schedules.
Handle multiple tasks and prioritize them.
Type documents and case notes as required.
Communicate important information to the person covering reception during breaks and lunch.
Log incoming and outgoing documents, etc.
Date stamp incoming mail and documents, etc.
Utilize Zoom and TEAMS communication platforms.
Keep documents out of sight of visitors and maintain participants' confidentiality.
Learn the case management system to look-up and input information.
Perform other reasonably related duties as required.