Administrative Assistant

Abbott Laboratories • Waukegan, IL

4d • $25 - $50

About The Position

As an Administrative Assistant, you will provide advanced administrative support to the Divisional Vice President, Business Solutions and Service along with other Division Vice Presidents, managers/directors within the function. This role also includes responsibility for coordinating building operations, including facilities support, vendor coordination, and ensuring an effective and professional workplace environment.

Requirements

• High School diploma or equivalent. Some college preferred.
• 10+ years of executive administrative experience is required.
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other relevant software
• High level of integrity and professionalism in handling sensitive and confidential information
• Ability to work independently and as part of a team
• Strong problem-solving skills and attention to detail
• Proactive thinker

Nice To Haves

• Consistently interacts with high-level executives (including C-Suite interactions).
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles highly confidential or business-sensitive information.
• Maintain and manage calendars, including meeting and travel scheduling.
• Proactively identifies and resolves scheduling conflicts.

Responsibilities

• Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, spreadsheets and other documents.
• Coordinate and facilitate meetings, including preparing agendas, taking notes, and following up on action items.
• Assist with special projects and initiatives as needed.
• Maintain office supplies inventory and manage office logistics.
• May include some support for tracking budget expenditures.
• Coordinate and maintain departmental files both physical and electronic, in compliance with corporate and government regulations.
• Use intermediate to advanced software skills to perform work assigned.
• Use and understand Microsoft Office Suite and other business-specific software; including SAP and Corporate Travel Web site.
• Coordinate new employee office set-ups and onboarding.
• Responsible for coordination of Steering Committee meetings with, among other Officers and Suite executives. Including logistics (set-up webcast, verifying connectivity, attendee verification, meeting/ conference room schedules, etc.)
• Coordinate calendars with potential external (non-Abbott) company executive management teams
• Create POs and track

Benefits

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED