Administrative Assistant
Premier Staffing Solution•Hazelwood, MO
•Onsite
About The Position
The Administrative Assistant will be responsible for Calendar Management with multiple leaders; facilities support; travel & expenses; front office reception and general office duties. This is an on-site, full-time position.
Requirements
- High school diploma or Certificate of High School Equivalency (G.E.D.- demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years related experience and/or training, or equivalent combination of education and experience.
- 2-3 years' experience, knowledge, skills abilities
- Fluency in English, through both verbal and written communications; able to speak, understand, read and write
- Excellent verbal and written communication skills
- Excellent organizational skills
- Ability to interact with various levels of management in a professional manner
- Ability to adapt to changing schedules and high-pressure situations
- Microsoft Office experience with heavy calendar management
- Able to work unsupervised, as needed
Nice To Haves
- Aviation terminology/background, a plus.
Responsibilities
- Serve as a central liaison, point of contact, and administrative support partner for site leadership and teammates
- Maintain and utilize Outlook calendars; schedule and organize meetings and conferences
- Support event and conference preparations, including materials, booking rooms or off-site locations, AV equipment and all meeting logistics from start to finish.
- Serve as backup support for the other administrative assistants as needed
- Manage office reception area including daily opening and closing
- Answer phones and route calls to appropriate party, create and maintain office telephone directory and distribution lists
- Greet visitors, assure that visitor check in process is completed
- Help manage conference rooms
- Sort and deliver office mail and packages, prepare outgoing mail for pick up including FedEx/UPS
- Maintain office supply closet, order supplies as needed
- Communicate facilities issues to building management/corporate facilities as appropriate
- Coordinate with Human Resources to maintain employment posters and distributions for the office staff
- Support all new hire coordination with HR
- Manage visitor badges for internal teammates and external customers
- Third party screening
- Facilitate all invoices for payment w/the AP team
- Assist with ordering food for various leadership and team meetings (may include set-up / clean-up).
- Collaborate with Manager of Executive Administration for all team and culture building events
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
