Administrative Assistant

University of Pittsburgh • Pittsburgh, PA

4d • Onsite

About The Position

The Office of the SVC and Provost (OTP) is seeking an administrative assistant to provide support for the Business Operations Team and serve as a receptionist for busy OTP suite including greeting, welcoming and directing visitors appropriately. Responsible for providing administrative support to the Business & Operations team. Tasks include scheduling meetings, making travel arrangements and submitting travel reimbursement documentation. Maintaining basic tracking reports and databases for the Business & Operations team, such as annual memberships/subscriptions, software licenses, hardware purchases, etc. Accountable for maintaining order in the conference room and cleanliness of kitchen.

Requirements

• Strong attention to detail and organizational skills.
• Strong communication skills.
• Ability to balance multiple projects.
• Ability to remain adaptable to changing priorities in a fast-paced collaborative team environment.
• Complete discretion and maintain confidentiality.
• Bachelor's degree and one year of administrative experience.
• Relevant experience considered in lieu of the degree.

Responsibilities

• Provide support for the Business Operations Team.
• Serve as a receptionist for the OTP suite, greeting, welcoming, and directing visitors.
• Schedule meetings.
• Make travel arrangements and submit travel reimbursement documentation.
• Maintain basic tracking reports and databases for the Business & Operations team (e.g., annual memberships/subscriptions, software licenses, hardware purchases).
• Maintain order in the conference room.
• Maintain cleanliness of the kitchen.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level