Administrative Assistant - NIH
About The Position
Global Solutions Network (GSN), a federal government contracting firm, is hiring a full-time, long-term Administrative Assistant to support its customer at the National Institutes of Health (NIH). The role conducts administrative activities necessary for the efficient and effective operation and productivity of laboratories. It serves as a point of contact and resource for laboratory staff on administrative tasks and procedures, while supporting office operations, travel, purchasing, personnel packages, seminars, and records management. The position requires knowledge of office equipment, including computers, copiers, fax machines, and labelers, to scan, file, and store electronic and paper documents. Proficiency in Microsoft applications such as Word and Excel is also required. The position offers a competitive salary and comprehensive benefits.
Requirements
- Knowledgeable in the operation of office equipment, including computers, copiers, fax machines, and labelers.
- Proficient in Microsoft applications, including Word and Excel.
Responsibilities
- Answer phone calls and receive visitors to the laboratory.
- Establish priorities for office duties to meet time constraints.
- Serve as a point of contact and support on administrative tasks and as a resource on administrative and procedural matters for laboratory staff.
- Identify procedural or factual issues affecting administrative functions and work with relevant stakeholders to consider and resolve them.
- Arrange and manage domestic, foreign, sponsored, and local travel for staff, including travel arrangements for staff and visitors, lodging, transportation, and site management.
- Manage laboratories’ seminars, conferences, and professional meetings.
- Use telephones, voicemail, and email; type memos and correspondence; type and edit manuscripts; collect and distribute internal and external mail; and maintain office files, equipment, and supplies.
- Prepare and submit purchase requests for supplies and services.
- Assist in preparing and facilitating personnel packages, including packages for Fellows and NIA IRP Summer Program participants.
- Assist with seminar setup, including scheduling, preparing agendas, reserving conference rooms, arranging travel for invited speakers and visiting professionals, and handling honorarium fees.
- Assist with records management duties.
- Use office equipment and Microsoft applications to scan, file, and store electronic and paper documents.
Benefits
- Medical, dental, and vision coverage
- Paid time off and paid holidays
- 401(k)
- Flexible spending accounts for healthcare and dependent care
- Pretax parking and transportation plan
- Short-term and long-term disability insurance
- Life and AD&D insurance
- Employee referral bonuses
- Employee discount program
- Merit bonuses
- Employee assistance program
- Travel assistance program
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
