Administrative Assistant

Ghafari Associates • Chicago, IL

7h • Hybrid

About The Position

The Administrative Assistant will support various departments in the Ghafari office. The Administrative Assistant will be well organized with strong communication skills and be able to work independently on assigned projects.

Requirements

• Associate’s degree preferred
• Minimum 3 years’ experience in an Administrative Assistant capacity.
• Intermediate skills in Microsoft Suite software.
• Excellent oral and written communication skills.
• Positive and enthusiastic demeanor in a fast-paced environment.
• Excellent organizational skills, detailed oriented and able to manage multiple projects.
• Ability to work independently and on a flexible schedule.
• Professional manner and approach.

Responsibilities

• Provide reception area support by receiving and screening calls.
• Schedule and coordinate meeting arrangements.
• Order meeting meals, flower arrangements/gift baskets for employees and clients.
• Greet guests and provide refreshments when needed.
• Assist with travel arrangements for the Ghafari office.
• Lend support and assistance to executives in the preparation and editing of projects, speeches, client and employee events, presentations, and creating reports.
• Maintain and communicate the conference calendar.
• Communicate with clients as requested.
• Perform general administrative tasks for the Ghafari office utilizing MS Office and Outlook.
• Proactively track and facilitate the production of direct mailings for all business units.
• Coordinate with office staff in keeping the office organized and neat.
• Communicate and coordinate visitor & guest access with the main reception desk and/or building management.
• Communicate and coordinate work orders & service requests with building management.
• Manage and track cameras, laser measurement devices and other office-owned tools/instruments.
• Manage and track petty cash funds.
• Perform related duties as assigned.

Benefits

• The hourly pay rate for this position is $18.00 to $20.00.
• Individual pay is based on factors such as relevant experience, job-related skills, education, and training.
• Career mapping
• Opportunities for management and mentorship roles
• Robust internship program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree