Administrative Assistant (Part-Time)

New York Blood Center Enterprises•Newark, DE

4d•Onsite

About The Position

The Administrative Assistant (Part-Time) position is responsible for providing confidential, diversified, and sensitive administrative duties to organizational directors and administrators. This position performs a full range of administrative support of office activities. This position is considered “essential” during severe weather or emergency operation events.

Requirements

Associate's Degree in Business Administration, Management, or closely related field.
3 years of experience providing administrative support/office management to a large/complex organizational unit.
Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.
Proficient in Microsoft Office.
Please include a Cover Letter with your Resume

Nice To Haves

Experience with Oracle is a plus.

Responsibilities

Oversee and coordinate the department’s or unit’s administrative processes, serving as the primary point of contact and liaison with other offices, individuals, external constituents, and agencies on a range of issues.
Organize and facilitate meetings, conferences, and special events as assigned.
Provide administrative assistance and support to the assigned organizational director or administrator.
Compose, edit, and format internal and external correspondence and documents.
Coordinate the scheduling of projects, special events, and operational programs involving multiple internal and external stakeholders.
Respond to routine and non-routine inquiries requiring knowledge of organizational or unit operations.
Coordinate complex appointments, meetings, and travel itineraries; proactively triage and resolve scheduling conflicts.
Compile and prepare moderately complex, special, and recurring reports with minimal or no direct supervision.
Perform routine office administrative functions, exercising initiative and judgment in the absence of established guidelines or specific direction.
Work independently or collaboratively on special projects or committees as assigned.
Establish, maintain, and revise files and recordkeeping systems using appropriate organizational methods.
Process routine paperwork and transactions as required.
Perform other related duties as assigned to support departmental operations.
Exemplifies BBD’s Customer Service Mission and Core Values.