Administrative Assistant - Part time

St. Catherine of Siena Church•Austin, TX

1d•Onsite

About The Position

This is a part-time administrative assistant position that reports to the Business Administrator. The position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church. The employee in this position supports and upholds the philosophy of Catholic ministry and the mission of St. Catherine of Siena in both their professional and personal life, acting as a witness to Gospel values by modeling the teachings of the Catholic Church. Continuous growth in ministry is encouraged through participation in religious ceremonies, training sessions, and reflection activities.

Requirements

Knowledge of the structure and basic teachings of the Roman Catholic Church.
Proficiency in Microsoft Office applications and ability to learn additional software.
Ability to stand, walk, sit, use hands to finger, handle and feel objects, tools or controls, reach with hands and arms, talk and hear, and to climb stairs, balance, stoop, kneel, crouch or crawl.
Ability to see close and far, color, depth, peripheral vision, and to adjust focus.
Ability to push, lift, and carry weights up to 30 pounds.
Ability to handle a varied work environment and an abundance of personalities and situations.
Bachelor’s degree from an accredited American university or equivalent in a foreign country.
Two (2) years of related full-time wage-earning experience.
Proficient in conversing, reading, and writing English.
Must be a practicing Roman Catholic in good standing.
Valid Texas driver’s license.
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Responsibilities

Greet and assist the Church Community with all concerns and refer individual matters to others for appropriate disposition.
Organize the office and make it welcoming and hospitable for the entire Church Community.
Type and word process documents as needed.
Manage the registration of all members of the Church Community, including entering registration, sacramental, and contribution data into the parish data system and maintaining appropriate paper records.
Manage the registration and ongoing compliance of all members of the Church Community into the Ethics and Ministry database (“EIM”) and maintain appropriate electronic and paper records, including annual Diocesan audits.
Design, create, and disseminate graphically appealing electronic and printed media, including bulletins, flyers, brochures, newsletters, posters, and worship aids.
Assist the Church Community with the scheduling of mass intentions and floral and candle donations.
Maintain all parish registries and issue Sacramental certificates and notifications of parishes of baptism of completed Sacraments.
Generally assist and support all Church Community ministries and organizations.
Other duties as assigned.