Part-time Administrative Assistant

Tokio Marine Group of Companies•New York, NY

About The Position

Support the Tokio Marine Asset Management (USA) (TMAM USA) team with general office affairs, accounting support and assistance, and other office administrative tasks as required.

Requirements

Bilingual in both of Japanese and English
Proficiencies in Microsoft applications including MS-Excel and MS-Word
Basic knowledge of business letter writing
College degree or equivalent
Familiarity with Microsoft Office suite of programs

Nice To Haves

Familiarities with accounting applications including QuickBooks very preferable
Familiarities with business practices both in US and Japan very preferable

Responsibilities

Interact with guests, callers and clients.
Make arrangements for visitors.
Interact with vendors for efficient and prompt operations.
Coordinate functionality and effectiveness of the workspace.
Take care of incoming/outgoing mail, parcels and packages.
Assist the COO and the administrative manager of TMAM USA with the accounting function, including: Account payables; check invoices and process payments.
Make accounting entries.
Prepare accounting information including monthly bank reconciliation sheets, quarterly trial balances, packages of subledgers and schedules.
Provide accounting data to external financial statement auditors and tax consultants.
Provide financial data to Tokio Marine Asset Management Co., Ltd. (TMAM Tokyo).
Assist the COO/CCO and the administrative manager with daily/regular/ad-hoc operations in compliance and other administrative functions.