Administrative Assistant

Hypertec Group • Scottsdale, AZ

12d • Onsite

About The Position

Hypertec is seeking an Administrative Assistant to join our Sales Operations team in Scottsdale, Arizona. This role involves supporting bid responses, maintaining documentation, and collaborating with various internal teams and customers. The ideal candidate is motivated, collaborative, and aligned with Hypertec's values of Innovation, Trust, Entrepreneurship, and Customer Focus.

Requirements

• 2+ years of experience supporting contracts, proposals, or administrative work in a professional office setting.
• Strong organizational skills with the ability to manage multiple deadlines and high-volume documentation.
• Excellent written and verbal communication skills, including experience communicating professionally with customers and internal teams.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with document formatting and editing.
• Detail-oriented with a strong focus on accuracy, compliance, and process improvement.

Responsibilities

• Assist in preparing, organizing, and submitting bid responses, RFQs, RFPs, and RFIs in compliance with customer requirements and deadlines.
• Maintain and update proposal templates, project documentation, and internal bid libraries to ensure accuracy and consistency across submissions.
• Work cross-departmentally with sales, purchasing, and other internal teams to gather and consolidate necessary proposal information.
• Communicate directly with customers to clarify requirements, request missing information, and ensure timely and complete submissions.
• Track submission deadlines, update internal systems with bid status, and support post-submission activities such as debriefs and documentation archiving.

Benefits

• Comprehensive benefit plan offerings, allowing our employees to tailor their benefits to fit their unique health needs and preferences. Including medical, dental, vision, life insurance, and EAP.
• 401K with employer contribution.
• Health Savings Account (HSA).
• Paid Floater Days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed