Administrative Assistant

Gills Point S Tire & Auto•Billings, MT

12d•Onsite

About The Position

The Administrative Assistant is responsible for ensuring the accurate and timely processing of administrative functions at the store. Working closely with site management and staff, this includes commercial sales support, customer work orders, answering phones and providing general office administrative support. Regularly assist with projects performing a variety of office support duties. Perform responsibilities related to system entry (Point of Sale) and applicable paperwork processing Attend to inquiries from customers/accounts, vendors, and all other business partners Maintain office processes including files, documentation and covering the necessary onsite support Schedule appointments and maintain calendars as needed Answer and route phone calls providing friendly and prompt service Assist in special projects or other ad hoc assignments as needed

Requirements

High attention to detail, ensure accuracy in completion of work
Excellent communication skills, both oral and written
Eagerness to learn and ability to juggle multiple tasks while quickly adapting to new situations
Proficient in MS Office Suite, company POS
Ability to plan and prioritize work efficiently while upholding excellent quality standards
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills

Responsibilities

Commercial sales support
Customer work orders
Answering phones
General office administrative support
System entry (Point of Sale) and applicable paperwork processing
Attend to inquiries from customers/accounts, vendors, and all other business partners
Maintain office processes including files, documentation and covering the necessary onsite support
Schedule appointments and maintain calendars
Answer and route phone calls
Assist in special projects or other ad hoc assignments