Part Time Administrative Assistant

Weston & Sampson•Worcester, MA

3d•Hybrid

About The Position

Weston & Sampson is seeking a part-time Administrative Assistant/Technical Project Coordinator with 5 years of experience to work in their Worcester, Massachusetts office a few days a week. This role involves collaborating with project managers and executive staff on client deliverables, organizing and editing submissions, executing contracts, completing project monitoring spreadsheets, responding to communications, and general office operations support.

Requirements

Previous administrative support experience.
Ability to work in office a minimum of 3 days a week
Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
Ability to work independently, take initiative, set priorities and see projects through to completion.
Valid Driver's License

Nice To Haves

Any level of experience with graphic design skills are preferred.
Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.

Responsibilities

Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables.
Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures.
Complete excel spreadsheets and tables that will assist in project monitoring.
Monitor and respond to emails and phone messages with internal staff and external clients.
General office operations and upkeep while supporting and assisting office staff.