Administrative Assistant

Penn State University•University Park, IL

23h•$36,888 - $58,836•Onsite

About The Position

The Agricultural Analytical Services Laboratory in the College of Agricultural Sciences is hiring an Administrative Assistant. The Administrative Assistant provides support to ensure the efficient operation of the office; coordinates schedules, handles communications, organizes files, and assists staff and management with a variety of administrative tasks; supports budget and data activities; serves as a key point of contact for students, faculty, staff, and external stakeholders.

Requirements

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience (if filled as Administrative Assistant - Intermediate Support)
No prior relevant work experience required (if filled as Administrative Assistant - Support)
Valid driver’s license
Applicants must be authorized to work in the U.S.

Responsibilities

Provide general office support, ensuring efficient workflow and adherence to institutional policies and procedures
Organize, and maintain files, records, and databases in FileMaker Pro
Greet visitors and provide information; review, respond to, and appropriately direct inquiries
Serve as a primary point of contact for all customers for AASL
Compose, review, and distribute internal and external communications
Assist in maintaining calendars, schedule meetings, and coordinate appointments
Review, edit, and format reports, and correspondence
Collect and organize data, including budgetary and operational information
Compile and maintain records to support departmental and institutional reporting needs
Initiate financial transactions, reimbursements, and budget revisions in accordance with AASL policies
Maintain inventory and order office supplies for the lab.
Respond to inquiries and issues while ensuring compliance with unit and university policies and procedures
Handle sensitive and confidential information with discretion adhering to the labs privacy policies.