Administrative Assistant - R0164856

GeoControl Systems • Houston, TX

3d • Hybrid

About The Position

GeoControl Systems, Inc. is a HUBZone company seeking an Administrative Assistant to support the EC Division's logistics, space management, and personnel move coordination. This role is crucial for ensuring smooth transitions and efficient space utilization within the division. The ideal candidate will be passionate about supporting human space exploration and contributing to a diverse and dynamic team. This position is part of the JETSII Contract, working with NASA.

Requirements

• Requires a HS diploma or its equivalent.
• A minimum of 4 years of experience in the field or in a related area.
• Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint).
• Excellent oral and written communication skills.
• Must reside in a HUBZone or be willing to reside in a HUBZone.

Nice To Haves

• Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures.

Responsibilities

• Serve as the EC Alternate Unit Move Coordinator.
• Support self-moves and coordinate all aspects of office relocations.
• Gather move requirements, document assets and furniture needs, and collect room and infrastructure data.
• Prepare areas for moves, monitor move activities, and ensure spaces are properly vacated and restored.
• Submit required updates in IDMAX.
• Coordinate with JSC Furniture and Logistics.
• Support continuous process improvements related to moves and logistics.
• Coordinate service requests for moves, IT equipment, phones, and network drops.
• Maintain EC network and layout files.
• Ensure accurate EC entries within the JSC Space Utilization Tool.
• Help maintain and update the EC Move SharePoint site.
• Manage and distribute moving supplies.
• Coordinate Work Authorization Documents for move-related facility changes.
• Submit and coordinate name plates.
• Schedule IT onboarding and offboarding requests.
• Assist with ergonomic assessments.
• Act as a liaison between EC IT, Logistics, Division Management, EA13, and administrative personnel.
• Support new furniture purchases and installation.
• Assist EC points of contact with logistics tasks.
• Provide document scanning for project and archival needs.

Benefits

• Flexible work schedules
• Opportunities to work remotely
• Educational reimbursement
• Retirement benefits (401K, Roth)
• Health benefits
• Tax saving options
• Disability benefits
• Life and accident insurance
• Voluntary benefits
• Paid time off
• Paid holidays
• Parental and pregnancy leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED