Administrative Assistant - R0164856

GeoControl Systems, Inc.•Houston, TX

5d•Hybrid

About The Position

GeoControl Systems, Inc., as a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position. This position is an exciting opportunity for an Administrative Assistant to join GeoControls, a teammate company in our JETSII Contract. The selected candidate will support EC Division logistics, space management, and personnel move coordination. The role also involves serving as the EC Alternate Unit Move Coordinator, supporting self-moves, and coordinating all aspects of office relocations. Duties involve gathering move requirements, documenting assets and furniture needs, collecting room and infrastructure data, preparing areas for moves, monitoring move activities, and ensuring spaces are properly vacated and restored. The role also includes submitting required updates in IDMAX, coordinating with JSC Furniture and Logistics, and supporting continuous process improvements. The candidate will coordinate service requests for moves, IT equipment, phones, and network drops; maintain EC network and layout files; and ensure accurate EC entries within the JSC Space Utilization Tool. They will help maintain and update the EC Move SharePoint site, manage and distribute moving supplies, and coordinate Work Authorization Documents for move-related facility changes. Additional duties include submitting and coordinating name plates, scheduling IT onboarding and offboarding requests, assisting with ergonomic assessments, and acting as a liaison between EC IT, Logistics, Division Management, EA13, and administrative personnel. The role will also support new furniture purchases and installation, assist EC points of contact with logistics tasks, and provide document scanning for project and archival needs. This position requires strong organizational skills, attention to detail, the ability to coordinate across multiple stakeholders, and comfort performing limited on-site physical tasks in support of move preparation.

Requirements

Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area.
Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint)
Excellent oral and written communication skills
Must reside in a HUBZone or be willing to reside in a HUBZone

Nice To Haves

Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures.

Responsibilities

Serve as the EC Alternate Unit Move Coordinator.
Support self-moves and coordinate all aspects of office relocations.
Gather move requirements, document assets and furniture needs, collect room and infrastructure data, prepare areas for moves, monitor move activities, and ensure spaces are properly vacated and restored.
Submit required updates in IDMAX.
Coordinate with JSC Furniture and Logistics.
Support continuous process improvements.
Coordinate service requests for moves, IT equipment, phones, and network drops.
Maintain EC network and layout files.
Ensure accurate EC entries within the JSC Space Utilization Tool.
Maintain and update the EC Move SharePoint site.
Manage and distribute moving supplies.
Coordinate Work Authorization Documents for move-related facility changes.
Submit and coordinate name plates.
Schedule IT onboarding and offboarding requests.
Assist with ergonomic assessments.
Act as a liaison between EC IT, Logistics, Division Management, EA13, and administrative personnel.
Support new furniture purchases and installation.
Assist EC points of contact with logistics tasks.
Provide document scanning for project and archival needs.