Administrative Assistant (Contract)
IntusCare
•$25 - $35•Remote
About The Position
This 6-month contract role is designed for an individual who enjoys managing busy schedules, coordinating travel, and ensuring smooth team operations. The Administrative Assistant will work closely with the Executive Assistant to support the executive leadership team, provide scheduling assistance for client-facing teams, and handle various administrative tasks for the People Ops team. The role requires discretion when handling confidential information and collaboration across different levels and communication styles.
Requirements
- Prior experience in an administrative support role.
- Prior experience at a startup or small tech company
- Demonstrated experience managing complex calendars.
- Demonstrated experience supporting onsite events, meeting logistics, and venue research.
- Exceptional attention to detail and a high standard of accuracy.
- Strong internal and external scheduling skills, including managing complex, frequently changing calendars.
- Proficiency in Microsoft Outlook and Slack.
- Highly organized, with the ability to thrive in a fast-paced, evolving environment.
- Effective prioritization skills and a proven ability to meet deadlines.
- Adaptable, able to adjust quickly as business needs change.
- Strong follow-through across multiple concurrent priorities.
Responsibilities
- Support the Executive Assistant in managing complex, frequently changing executive leadership calendars.
- Handle external scheduling for Client facing teams.
- Assist in coordinating domestic travel and accommodations.
- Manage the monthly expense reports for Executive Leadership, receipts, and reimbursement workflows accurately and on time.
- Support onsite events and team gatherings, including booking meeting spaces, coordinating accommodations, managing catering, and researching venues for team dinners, client meetings, and happy hours.
- Provide coverage for the Executive Assistant during out-of-office periods, ensuring continuity of support.
- Collaborate effectively with a wide range of levels, personalities, perspectives, and communication styles.
- Assist the People Operations team with various administrative projects as they arise.
- Handle highly sensitive and confidential information with the utmost discretion at all times.
Benefits
- The base hourly range for this role is $25-$35.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
