Administrative Assistant 2 - Provincial Lab Operations - Hematology - Immunology
About The Position
The administrative assistant proactively provides executive administration support to the Medical and Technical Laboratory Directors within each of the Provincial Discipline teams by producing timely correspondence, coordinating meetings and schedules. Organizes meeting material and preparing agendas/minutes and follow up on action items. Organizes and prioritizes independently the administrative activities for Medical & Technical Directors and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters. Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports related to quality, accreditation, Intelex and RL6. Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required. The daily report to work site location is split between Health Sciences and St. Boniface Hospital. Travel between these sites will be required.
Requirements
- Three years directly related experience required.
- Experience scheduling and coordinating meetings required.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Complete high school education Manitoba standards, required.
- Formal training in applied office skills is required.
- Demonstrated ability to organize, assign and supervise the work of junior employees.
- Ability to compose correspondence on behalf of Provincial Discipline Teams (Medical and Technical Directors).
- Typing speed 65 wpm.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
- Experience with email and computerized calendars.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Must have strong organizational skills, initiative and the ability to prioritize tasks.
- Must be able to work independently with limited guidance and minimal supervision.
Nice To Haves
- Previous healthcare experience preferred.
- Experience with purchase and inventory systems.
- Experience with scheduling/payroll systems.
Responsibilities
- Organizes and prioritizes independently the administrative activities for Medical & Technical Directors and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports related to quality, accreditation, Intelex and RL6.
- Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.
Benefits
- We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
