Administrative Assistant

Presbyterian Healthcare Services • Albuquerque, NM

6d • Onsite

About The Position

The Administrative Assistant serves as a vital partner to leaders and staff across PHS, providing high-level administrative, analytical, and organizational support. This role handles a broad range of complex and confidential responsibilities, requiring strong attention to detail, sound judgment, and the ability to manage multiple priorities with minimal direction. This role reports to a Level 4 or Level 5 leader and plays an important part in ensuring smooth operations and positive team collaboration across the organization.

Requirements

• High school (G.E.D.).
• Three to five years experience in a secretarial position.
• Possesses knowledge and skills of PC applications, Microsoft Office products, record storage and maintenance, document management.
• Skilled in supporting senior leaders and cross‑functional teams within healthcare settings.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Outlook, including complex calendar management, meeting coordination, and maintaining accurate daily schedules.
• Strong Excel capabilities: data entry, data cleaning, pivot tables, charts, and concise data summarization.

Nice To Haves

• Familiarity with Tableau, Kaufman Hall reports, and Premier reports for data interpretation and administrative decision support.

Responsibilities

• Perform a wide range of secretarial, administrative, and general office tasks, including preparing correspondence, reports, presentations, and other professional documents.
• Schedule appointments, coordinate meetings and events, and arrange travel for leaders and staff.
• Provide exceptional customer service when interacting with patients, members, employees, and the public.
• Assist with budget processes and expense tracking as needed.
• Maintain departmental policies, files, and records to ensure accuracy and compliance.
• Coordinate and support the work of others within the department when required.
• Provide project coordination for leadership-level initiatives and activities.
• Communicate and/or relay leader instructions, updates, and priorities to relevant staff.
• Manage databases, including data entry and the creation of routine and ad hoc reports.
• Remain knowledgeable about department-specific operations and provide operational support in assigned areas.

Benefits

• Medical
• Dental
• Vision
• Short-term and long-term disability
• Group term life insurance
• Other optional voluntary benefits
• Wellness rewards program (earn gift cards and more by participating in wellness activities like wellness challenges, webinars, preventive screenings, and more).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED