Sr Administrative Assistant

Sony Pictures Entertainment•Culver City, CA

About The Position

Reporting to the EVP, Global Creative Advertising and SVP, Global Creative Advertising, this role will provide full range administrative support (including handling phones, calendar, filing, drafting correspondence, meeting coordination, and travel arrangements), as well as support with creative asset management, budgeting and billing.

Requirements

1-2 years of experience as an administrative assistant or general experience within the entertainment industry
Ability to work a flexible schedule, frequent overtime likely required
Excellent computer skills specifically Word, Excel, Outlook.
Working knowledge of PowerPoint, Keynote, audio, video, and image files.
Strong communication, interpersonal and organizational skills
Demonstrates high problem-solving skills and be able to proactively troubleshoot
To perform efficiently, accuracy and attention to detail required
Must have personability interacting with internal and external executives, as well as high profile filmmakers and talent
Must be able to work independently and multitask with ease
Must be able to work well under pressure and with tight deadlines
Identify work priorities and requirements up-front and make timely decisions
Demonstrates the ability to work with all levels of management.
Demonstrates the ability to work as part of a team, including contributing beyond your range of duties and experience.
Must be able to exercise initiative, professionalism, and confidentiality

Responsibilities

Manages executive’s calendar, schedules/coordinates meetings and appointments
Tracks and organizes all team assets – print, A/V materials, finishes, etc.
Accurately manages budgets and cost reports for creative team and keeps a running tally of spent and committed breakdowns per title
Manages documents and facilitates the flow of information between departments and key stakeholders (electronic and hard copy)
Prepares files and materials for territory review and feedback
Screens and responds to incoming calls and correspondence
Contributes to creative brainstorm sessions
Arranges meetings or conferences by scheduling conference rooms, issuing meeting requests or invitations, and coordinating agendas
Performs administrative duties such as filing, typing, and copying documents
Creates agendas, notices, and resolutions for meetings as required
Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
Working with the larger team to keep on top of deadlines and asset delivery
Facilitating/prioritizing action items and tasks for executive
Scheduling and preparing for meetings which includes conference room prep, agendas, and distribution of pertinent documents
Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
Processing expense reports and travel arrangements for the team
Miscellaneous duties as required