Administrative Assistant - Campus Operations & ITS Depts.

Kankakee Community College•Kankakee, IL

13h

About The Position

Under general supervision, performs varied administrative assistant work for the Campus Operations and Information Technology Services departments. The role allows some choice of procedures and independence in handling routine matters. The position also works as a Tech Aid in the Information Technology Services department approximately 16 hours a week.

Requirements

High school diploma or equivalent; ability to read, write, perform basic arithmetic, and follow verbal and written instructions.
At least one to three years of related work experience.
Computer experience using Microsoft Office or comparable applications.
Ability to use telephone, voicemail, and email; manage files and perform basic functions with the current operating system; create, format, and edit documents and spreadsheets; merge documents; create and use labels with envelopes; and create, format, and edit tables, graphs, and charts.
Excellent oral and written communication skills.
Demonstrated proficiency in English.

Nice To Haves

Additional specialized and technical training courses preferred.
Ability to communicate in other languages desirable.

Responsibilities

Maintain vehicle reservations and check college vehicles in and out, ensuring they are clean for the next reservation.
Keep accurate records of vehicle deficiencies reported by drivers, communicate deficiencies to the grounds department for repair or service, and ensure completion before vehicles return to service.
Process incoming and outgoing mail and packages, using Ellucian Colleague to receive shipments when required; receive, open, stamp, and distribute incoming mail.
Prepare end-of-week reports for Pitney Bowes and UPS, as well as required USPS reports.
Assist the Campus Operations Specialist with managing and tracking budgets and expenditures, and provide supporting documentation for annual budget preparation.
Assist with processing departmental, staff, and supervisor requisitions and maintain accurate departmental records.
Assist with departmental maintenance programs, including pest control, work orders, and inventory management, as well as health and safety, recycling, and college identification programs.
Assist with receiving and directing calls through the department’s radio communications center concerning work orders, emergency response, and other college needs.
Provide customer service in Campus Operations by answering phones, greeting visitors, directing callers, and sharing departmental or institutional information.
Assist with college key inventory and fulfill faculty and staff key requests.
Work as a Tech Aid in the Information Technology Services department approximately 16 hours per week.