Administrative Assistant III - Campus Operations and Construction

Western Colorado University•Gunnison, CO

7d•$24 - $34•Onsite

About The Position

Western Colorado University seeks an Administrative Assistant III to provide administrative and operational support to Campus Operations and Construction. Campus Operations creates and maintains on-campus environments that support academic and research excellence, and provides assistance with the key shop, building maintenance work orders, environmental services, groundskeeping, van rentals, and driver certification classes. The role handles purchasing and accounting for the Campus Operations/Facilities department, supports the Facilities service center, and assists with state capital and controlled maintenance projects. It also maintains facilities inventory, improves office and operational procedures, and develops preventative maintenance schedules using the campus work request system. The position is based at Western Colorado University in Gunnison, Colorado. The stated hiring rate is $24.70 per hour; the listed pay range is $24.45–$34.23.

Requirements

Three years of relevant experience in an occupation related to the assigned work, or a combination of related education and/or relevant experience equal to three years.
Must be a Colorado resident at the time of application.
Must pass a criminal background check.

Nice To Haves

Demonstrated competence with Microsoft Excel, Microsoft Word, and other office productivity software.
Experience with purchasing, receiving, inventory, and expense management.
Experience using centralized IT systems to manage budgets, purchasing, and expenses, such as Workday.
Experience with accounting, budget, and contract management.
Excellent customer service skills.
Strong organizational skills.
Attention to detail.

Responsibilities

Analyze purchase requests for acquisition type and accuracy; obtain vendor quotes and estimates and request estimates and bids for services.
Issue purchase requisitions or make purchases with a university procurement card, reconcile purchases, and update monthly budgets for facilities operating expenses, capital equipment, travel, safety, and student work-study costs.
Provide general administrative, office, and clerical support.
Operate the Campus Operations/Facilities service center by clarifying and routing work requests, resolving facility complaints or problems, identifying routine, priority, and emergency requests, and routing emergencies immediately to the appropriate contact.
Explain facilities projects, maintenance, outages, and emergency situations to the campus community.
Coordinate schedules with subcontractors and campus departments for facility-related projects.
Support state capital and controlled maintenance projects, including communications, requests for proposals, and contract management; issue reports to the Office of the State Architect as needed.
Conduct Facilities inventory regularly.
Reevaluate office and operational procedures to simplify and automate tasks and improve efficiency.
Develop preventative maintenance schedules for equipment and buildings using the campus work request system.

Benefits

Colorado PERA retirement.
Voluntary participation in 401(k), 457, and 403(b) retirement plans.
Medical, dental, and vision insurance with employer premium contributions.
Basic life insurance at no cost and optional life insurance for employees and their families.
Short-term disability coverage at no cost and optional long-term disability coverage.
Flexible spending plans.
Employer contributions to a qualified Health Savings Account.
11 paid state holidays per year.
Paid vacation and sick leave.
Annual campus health fair with free biometric and blood screenings, flu shots, and other screening services.
Discounted memberships to the campus fieldhouse and fitness center.
Employee and dependent tuition benefits after one year of employment.