Administrative Assistant III - Campus Operations and Construction

Western Colorado University•Gunnison, CO

6d•Onsite

About The Position

Western Colorado University’s Campus Operations and Construction department is responsible for creating and maintaining on-campus environments that foster academic and research excellence. The team supports campus services including the key shop, building maintenance work orders, environmental services, groundskeeping, van rentals, and driver certification classes. The Administrative Assistant III provides purchasing, accounting, office, service-center, project, inventory, and procedural support for Campus Operations/Facilities. The position is based at Western Colorado University in Gunnison, Colorado. The listed pay range is $24.45–$34.23 per hour; the stated hiring pay rate is $24.70 per hour ($4,281 monthly). Appointments are typically made at or near the pay range minimum.

Requirements

Three years of relevant experience in an occupation related to the assigned work, or a combination of related education and/or relevant experience totaling three years.
Must be a Colorado resident at the time of application.
Must pass a criminal background check.

Nice To Haves

Demonstrated competence with Microsoft Excel, Microsoft Word, and other office productivity software.
Experience with purchasing, receiving, inventory, and expense management.
Experience using centralized IT systems to manage budgets, purchasing, and expenses, such as Workday.
Experience with accounting, budgets, and contract management.
Excellent customer service skills.
Strong organizational skills.
Attention to detail.

Responsibilities

Analyze purchase requests for acquisition type and accuracy; obtain vendor quotes and estimates; request estimates and bids for services; issue requisitions or make purchases using a university procurement card; and reconcile purchases.
Update monthly budgets for facilities operations, capital equipment, travel, safety, and student work-study costs.
Provide general administrative, office, and clerical support.
Operate the Campus Operations/Facilities service center by interpreting work requests, assigning tasks, resolving facility complaints, determining request priority, and routing emergencies to the appropriate contact.
Communicate information about facilities projects, maintenance, outages, and emergency situations to the campus community.
Coordinate schedules with subcontractors and campus departments for facility-related projects.
Support state capital and controlled maintenance projects, including communications, requests for proposals, and contract management; provide reports to the Office of the State Architect as needed.
Conduct regular facilities inventory.
Review office and operational procedures to simplify and automate tasks for greater efficiency.
Develop preventive maintenance schedules for equipment and buildings using the campus work request system.

Benefits

Colorado PERA retirement.
Voluntary participation in 401(k), 457, and 403(b) retirement plans.
Medical, dental, and vision insurance with employer premium contributions.
Basic life insurance coverage at no cost and optional life insurance for employees and their families.
Short-term disability coverage at no cost and optional long-term disability coverage.
Flexible spending plans.
Employer contributions to a qualified Health Savings Account.
11 paid state holidays per year.
Paid vacation and sick leave.
Annual campus health fair with free biometric and blood screenings, flu shots, and other screening services.
Discounted memberships to the campus fieldhouse and fitness center.
Employee and dependent tuition benefits after one year of employment.