Administrative Assistant

Park Place Seniors Living•Kelowna, BC

21d•Onsite

About The Position

Spring Valley Care Centre of Park Place Seniors Living is looking for an administrative assistant to join their team at their Kelowna BC long term care Home. This person will work to support the daily operations of the Home. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Spring Valley is proudly part of Park Place Seniors Living, a leading provider of seniors care communities across Western Canada and Ontario. They are committed to creating a safe, welcoming, and supportive environment where Residents and Staff can thrive.

Requirements

Administrative Assistant, Office Administration, or Business Administration experience (health care or seniors living an asset)
Strong organizational skills with exceptional attention to detail
Professional, friendly communication style--written and verbal
Ability to manage multiple priorities with discretion and confidentiality
Proficiency with Microsoft Office and comfort with learning new systems
A genuine passion for supporting seniors, families, and care teams

Responsibilities

Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care
Answer and direct phone calls, emails, and inquiries in a timely manner
Manage incoming and outgoing mail and courier services
Support the Site Leader with day-to-day administrative operations
Maintain accurate records, files, and reports (Resident, Staff, and operational data)
Prepare correspondence, meeting minutes, and internal communications
Order office supplies and coordinate equipment servicing as needed
Assist with Resident move-ins and move-outs, including documentation and data entry
Support special events, meetings, and site initiatives
Act as a helpful resource for Residents and Families, ensuring a positive experience
Assist with basic financial transactions such as petty cash and comfort accounts
Use internal systems to maintain accurate information and reports