Administrative Assistant

Kwantlen Polytechnic University • Langley, BC

1d

About The Position

We are currently seeking an Administrative Assistant to join our Faculty of Science team. As a divisional liaison, this role provides administrative support for the Office of the Dean, Faculty of Science and processes and coordinates information and provides administrative support to stakeholders for the Apprenticeship programs within the Faculty of Science.

Requirements

• Completion of a two year diploma and / or equivalent recent-related administrative support experience with demonstrated advancing levels of responsibility.
• Minimum five years administrative experience in a similar position.
• Demonstrated understanding of the Industry Training Authority processes and Apprenticeship training requirements.
• Demonstrated understanding of registration processes, policy and procedure, curriculum and program development processes.
• Excellent interpersonal, organization, planning, coordination, prioritization and follow-up skills.
• Excellent written and oral communication skills.
• Ability to effectively engage with a diverse group of internal and external stakeholders.
• Proven ability to address confidential matters and materials with tact and discretion and use good judgment.
• Ability to accurately type 50 wpm.
• Intermediate experience with MS Office Applications, Banner and Fast programs.
• Proven ability to meet changing priorities, multi-tasking, work to deadlines and make responsible decisions while maintaining high levels of customer service.
• Demonstrated ability to work both independently and as a team member.

Nice To Haves

• Post-secondary work experience is an asset.

Responsibilities

• Provide administrative support for the Office of the Dean, Faculty of Science.
• Process and coordinate information and provide administrative support to stakeholders for the Apprenticeship programs within the Faculty of Science.
• Act as a divisional liaison.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree