Administrative Assistant

Labcorp•Torrance, CA

2d•Onsite

About The Position

Labcorp is seeking an Administrative Assistant to join our team in Torrance, CA. This role involves serving as the primary front desk coordinator for the Los Angeles laboratory, managing visitor logistics, and providing comprehensive administrative support to the Laboratory Director. The position also includes coordinating travel, expenses, and office supplies, ensuring a smooth and efficient operational environment.

Requirements

High school diploma
Two years of experience in an administrative assistant, office coordinator, receptionist, or similar role.

Nice To Haves

Bachelor's Degree
Five years of administrative assistant experience
Experience managing a front desk or reception area in a professional environment.
Experience coordinating customer visits, audits, executive visits, interviews, or site tours
Experience supporting a laboratory director, site leader, or senior manager with calendars, meetings, travel, and expenses.
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint; comfortable using Teams, SharePoint, and video conferencing tools.
Experience in healthcare, laboratory, scientific, or other regulated/professional environments is desirable.

Responsibilities

Serve as the primary front desk coordinator for the Los Angeles laboratory in Torrance, CA during business hours.
Greet and assist internal and external guests in a professional, courteous, and service-oriented manner.
Manage visitor check-in, badges, parking, host notifications, and reception-area readiness in accordance with site security and safety requirements.
Coordinate site visits, tours, audits, and onsite meetings for clients, leadership visitors, companion diagnostics teams, project management teams, business development teams, and other guests.
Arrange conference rooms, agendas, materials, catering, A/V, and other visit logistics to ensure a well-organized onsite experience.
Provide day-to-day administrative support to the Laboratory Director, including calendar management, meeting coordination, correspondence, and follow-up on action items.
Schedule internal and external meetings, resolve conflicts, and prepare routine meeting materials, presentations, reports, and minutes as needed.
Maintain confidential files, records, contact lists, shared calendars, and routine administrative documentation.
Support onboarding logistics, distribution lists, org charts, and general site communications.
Arrange compliant travel and detailed itineraries; support changes and troubleshooting as needed.
Prepare and submit accurate, timely expense reports with required receipts and documentation.
Coordinate supplies, mail, shipments, and facilities, security, or IT requests for the front desk and office areas and follow through to resolution.