Administrative Assistant

PRS Management, Inc.•Seattle, WA

3d•Onsite

About The Position

Mirabella Seattle is seeking an experienced and compassionate Administrative Assistant to provide assistance, organization, and support for the administration of the department, co-workers, and residents. This role facilitates the exchange of information between departments, ensuring continuity and timeliness, and requires a warm, outgoing, and friendly demeanor to interact with residents, employees, and guests.

Requirements

Minimum of 3 years' experience in clerical office work, customer service, or a related field.
Proficient computer skills, including Microsoft Office programs and other relevant business applications/software.

Nice To Haves

Associate or bachelor’s degree in business administration or related field is preferred.

Responsibilities

Assist and direct residents, employees, and guests by providing information, coordinating transportation, supporting move-ins/admissions, and ensuring needs are routed to the appropriate department.
Provide administrative support including managing calendars, expense reports, filing systems, database entry, meeting preparation/notes, and office supply/equipment coordination.
Prepare communications and publications such as resident birthday cards, newsletters, letters, phone lists, bulletin boards, and reports to ensure timely and accurate updates.
Support community engagement by assisting with marketing events, open houses, sales inquiries, and Foundation activities such as tracking, receipting, and fundraising.
Facilitate projects and special initiatives by collaborating across departments, maintaining records, and ensuring deadlines and resident service standards are met.

Benefits

Medical Insurance: Choose from multiple plans for you and your dependents, effective the 1st of the month after hire, with premiums subsidized for employees
Health Savings Account (HSA): We contribute $$ to help cover your medical expenses. Funds roll over and are yours to keep!
Flexible Spending and Dependent Care Account (FSA): Set aside pre-tax dollars to pay for eligible expenses and help lower your out-of-pocket costs
Dental & Vision Insurance: Bundled coverage and multiple options, with premiums subsidized for employees
Life and AD&D Insurance: Company-provided coverage to help protect you and your loved ones
Paid Time Off (PTO): Use it as you earn it—take time off when you want or choose PTO+ for extra pay.
401(k) with 4% Employer Match: Boost your retirement savings with every paycheck!
Profit Sharing Plan: We contribute to profit sharing plan, helping you build savings based on company performance.
Employee Cafeteria: Convenient onsite dining with a variety of meal options. Employee Discount to onsite dining venues – savings on meals to keep you fueled throughout your workday.
Scholarships: Funded by residents to support your education and professional growth.
Employee Referral Bonus Program: Invite your friends to join our team and score $$ when they’re hired
PayActiv: Flexible access to earned wages
Pet Insurance: Keep your furry family members healthy with voluntary coverage
Employee Appreciation: We value and recognize your contributions through bonuses, events, and other rewards that celebrate your hard work.
Resident Appreciation Bonus: An annual “thank you” from our residents recognizing your service and dedication.