Administrative Assistant

Cultivate•San Antonio, TX

1d•Onsite

About The Position

The Administrative Assistant (AA) is responsible for assisting with the day-to-day operations and activities of the center, clinic, or corporate office. The AA collaborates with the Director of Operations to ensure the effective and efficient management and support of the location.

Requirements

3 years of experience providing high level administrative support to corporate teams
Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook eMail and Calendar
Ability to maintain polite and professional communications via phone, e-mail, mail, and in person
Excellent attention to detail
Ability to take direction, work collaboratively, as well as to work independently, with minimal supervision
Exceptional communication skills, both verbal and written, in person, and using multiple communication platforms, including both audio and video
Ability to be flexible and to manage multiple projects with demanding or competing deadlines and deliver timely results
Ability to bend, kneel, crouch, and spend time standing as well as an ability to lift items up to 25 lbs
Endurance to move from a seated position to a standing position to accomplish required tasks
Requires eye-hand coordination and manual dexterity enough to operate office equipment, etc.

Nice To Haves

Experience in healthcare practice management systems preferred but not required

Responsibilities

Coordinate activities, both internally and externally, for all departments as well as external stakeholders, families, and service providers
Support the clinic and operations staff with administrative duties
Answer and screen telephone inquiries; take and route messages and record intake information, as needed
Greet and assist visitors
Generate reports and presentations and file in the appropriate electronic files
Assist with the completion of employee personnel forms, workers compensation claims and leave forms/requests for the Human Capital Management system
Provide administrative resources for the team in partnership with other operations staff including coordinating office tasks, supplies, and equipment; facility upkeep and new hire set up
Supply general support for travel arrangements
Plan and coordinate team meetings, as necessary
Provide event planning support, as necessary, for external events
Provide real-time scheduling support by booking appointments in order to avoid conflicts
Assist internal recruiters with onsite interview schedules as well as candidate arrangements and travel
Anticipate the needs of others in order to ensure an effective, positive experience.
Perform other duties as assigned and required to maintain unit operations
Adhere to Cultivate Management Corp policies and procedures
Perform other duties as assigned