Administrative Assistant

Argonne National Laboratory • Lemont, IL

4d • $21 - $40 • Hybrid

About The Position

The Administrative Assistant, under minimal supervision and with a considerable degree of initiative, will provide administrative support while performing a wide range of administrative activities and tasks. This individual will ensure the administrative activities and tasks are performed in a timely manner and are often of a confidential or sensitive nature. They will handle complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with day-to-day operations as assigned. Duties may include preparation of proposals, reports, presentations, scheduling of meetings, arrangements of conferences and onsite visits, preparing foreign and domestic travel arrangements, and other duties as assigned.

Requirements

• Comprehensive knowledge of administrative support and office practices
• Strong verbal and written communication skills and ability to communicate with all levels of staff
• Good interpersonal skills and ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory
• Ability to think quickly when managing difficult situations
• Strong organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks
• Knowledge, skills, and experience, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat
• Skills in arranging and coordinating meetings, workshops, conferences onsite visits, and both managing domestic and international travel
• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork
• High school diploma & 4+ years of relevant experience or equivalent (for SA2 level)
• High school diploma & 8+ years of relevant experience or equivalent (for SA3 level)

Nice To Haves

• Knowledge of Laboratory and Division policies, practices, and procedures is desirable
• Knowledge of Laboratory systems such as AMOS and PARIS for procurement, XINK for business forms, XM system for travel/reimbursement, and meeting/conference arrangements is a plus

Responsibilities

• Preparation of proposals, reports, presentations
• Scheduling of meetings
• Arrangements of conferences and onsite visits
• Preparing foreign and domestic travel arrangements
• Other duties as assigned

Benefits

• Comprehensive benefits are part of the total rewards package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED