Administrative Assistant

Mayo Clinic • Rochester, MN

1d • $22 - $30 • Hybrid

About The Position

This role provides high-level administrative support for the International Quality & Global Consulting team, with a focus on coordinating meetings, preparing documents, and supporting cross-team initiatives. Responsibilities include managing complex scheduling and logistics, maintaining continuity across priorities, and preparing polished materials that align with organizational brand standards. The role also supports domestic and international travel coordination, expense reconciliation, and cost tracking. This position supports SharePoint sites and Microsoft Teams, including site content maintenance, document organization, and team collaboration, as well as assisting with recurring initiatives such as podcasts and other team projects. The ideal candidate is highly organized and proactive, with the ability to anticipate needs, adapt to shifting priorities, and build strong working relationships across teams. A high level of attention to detail, technical aptitude, and the ability to work both independently and collaboratively are essential. Responsibilities may evolve based on team needs and priorities across Quality. Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Requirements

• Highly organized and proactive
• Ability to anticipate needs
• Ability to adapt to shifting priorities
• Ability to build strong working relationships across teams
• High level of attention to detail
• Technical aptitude
• Ability to work both independently and collaboratively
• Proficient use of computer hardware and software, telecommunication, and other office equipment
• Ability to navigate multiple systems simultaneously
• Accountable for ensuring accuracy and completeness through attention to detail
• Strong organizational, communication, and interpersonal skills
• Commitment to quality and excellence in service
• Confidentiality
• Professionalism

Responsibilities

• Managing complex scheduling and logistics
• Maintaining continuity across priorities
• Preparing polished materials that align with organizational brand standards
• Supporting domestic and international travel coordination
• Expense reconciliation and cost tracking
• Supporting SharePoint sites and Microsoft Teams, including site content maintenance, document organization, and team collaboration
• Assisting with recurring initiatives such as podcasts and other team projects
• Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Managing of calendars
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow-through

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed