Administrative Assistant FT - Avamere Sherwood

Avamere Community Careers • Sherwood, OR

2d • Onsite

About The Position

The Administrative Assistant FT - Avamere Sherwood role is a full-time position focused on facilitating communication, managing administrative tasks, and representing the facility. The position requires a professional demeanor and the ability to maintain confidentiality while creating a positive environment for residents and staff.

Requirements

• Must be at least 18 years of age.
• High School Diploma or equivalent.
• Must have a minimum of 3 years’ experience in a clerical or secretarial position.
• Must present a professional appearance and reputation to represent Avamere and this facility.
• Able to use general office equipment and computer systems required.
• Maintain confidentiality of all resident care information in accordance with HIPAA guidelines.
• Create and uphold an atmosphere of warmth, patience, enthusiasm, and a calm and cheerful environment.

Nice To Haves

• Additional education or training preferred.
• Knowledge of the rules and regulations that govern an assisted living preferred.

Responsibilities

• Facilitate communication between the Executive Director and other departments within the facility.
• Act as a liaison with families and residents.
• Schedule departmental meetings, appointments for executive staff, and coordinate staff meetings.
• Document meeting minutes/notes as requested.
• Represent the community by dealing with outside agencies, government agencies, vendors and third parties.
• Perform secretarial duties, such as process and deliver mail, maintain files, and establish vacation schedules.

Benefits

• Comprehensive medical, dental, and vision plans.
• Low individual and family deductible.
• Benefits eligible at 30+ hours/week.
• 401(k) Retirement Plan with discretionary employer match.
• Paid Time Off (PTO) and Premium Pay for Holidays worked, conditions apply.
• Employee Assistance Program (EAP).
• Free, confidential support for mental health, stress, family needs & work/life balance.
• Health Savings Account (HSA), Flexible Spending Accounts (FSA) options and CERA (Commuter Expense Reimbursement Account).
• Voluntary Life and AD&D, Short- and Long-Term Disability, plus Whole Life, Accident, Critical Illness, Hospital Indemnity, and Legal Services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED